Applying for Disclosure Disclosure and Barring Service
The CMAA has been a registered body since May 2002 and as such we have vast experience in dealing will all aspects of the Disclosure Service and have passed several DBS Quality Audits to date.
Roles involving being in sole charge of Children & Vulnerable Adults call for an Enhanced Disclosure only (see definition below).
DBS CODE OF PRACTICE Organisations that wish to use DBS checks must comply with the 1974 Rehabilitation of Criminals Act and the DBS’s code of practice, developed after a public consultation exercise with input from a range of organisations.
DBS LOGO Please note once you have received your Disclosure Document it is Illegal for you to display the DBS Logo on your paperwork, website etc. as they do not allow this and will take action against you. Instead use the following text: - [Your name] has been through an enhanced disclosure with the Criminal Records Bureau / Disclosure Scotland and as been cleared to work with Children and Vulnerable Adults.
FREQUENCY OF DISCLOSURE CHECKS It is recommended that Disclosure checks be carried out at 2-year intervals. This is now mandatory within the CMAA and affiliate bodies.
UPDATE SERVICE The Disclosure and Barring Service (DBS) update service lets applicants keep their DBS certificates up to date online and allows employers to check a certificate online. Click Here.
DEFINITIONS OF ENHANCED DISCLOSURES These are for posts that involve contact with children or vulnerable adults. In general the type of work will involve regularly caring for, supervising, training or being in sole charge of such people. Examples include a Martial Arts Instructor, Teacher, Scout or Guide leader. Enhanced checks are also issued for certain statutory purposes such as gaming and lottery licences.
This level of check involves an additional level of check to those carried out for the Standard DBS check - a check on local police records. Where local police records contain additional information that may be relevant to the post the applicant is being considered for, the Chief Officer of police may release information for inclusion in an Enhanced check. Exceptionally, and in a very small number of circumstances (typically to protect the integrity of current police investigations), additional information may be sent under separate cover to the Counter signatory and should not be revealed to the applicant.
FILTERING RULES FOR CRIMINAL CONVICTIONS The DBS will remove certain specified old and minor offences from criminal record certificates. Changes to the legislation were introduced in May 2013 to allow them to do this. The filtering will work as follows. For those 18 or over at the time of the offence a conviction will be removed from a DBS criminal record certificate if: a. 11 years have elapsed since the date of conviction b. It is the person’s only offence c. It did not result in a custodial sentence Even then, it will only be removed if it does not appear on the list of offences relevant to safeguarding, contact us to see what these are.
STORAGE AND HANDLING OF DBS CERTIFICATES Once complete the DBS certificate is sent to the applicant only and while the CMAA will request to see it we will not keep copies nor will any digital copies be kept on file. Any copy certificates sent in via post will either be returned to the applicant, if requested, or destroyed by cross shredding. The only information retained is the date the certificate was printed and the number.
TRACKING SERVICE Online tracking allows applicants and counter signatories to follow the progress of criminal record check applications through the various stages of the checking process, without needing to contact the DBS. CLICK HERE.